What we do and how to do business with us
The St. Johns River Water Management District’s work is vast and its procurement needs vary.
The District’s procurement mission is to acquire commodities and services in a responsive manner through contractual mechanisms that support District initiatives, use ethical methods that promote the ideals and principles associated with fair and transparent competition, encourage diversity, and follow applicable laws, policies and procedures.
This mission is further strengthened through adoption of a Governing Board policy (88-05, section II) that put in place a series of checks and balances. District officials know that competition reduces the appearance and opportunity for favoritism and inspires public confidence and trust that contracts are procured equitably and economically. It is the ethical and fiduciary responsibility of all District personnel involved in the procurement process to protect the integrity of the process and mission.
The District utilizes two basic types of competitive procurement: formal and informal.
Formal procurement processes are:
- Advertised solicitations for commodities and services that exceed $100,000
- Invitation for bid (IFB) – A sealed competitive solicitation used when specific and defined minimum qualifications are known and precise specifications for commodities or services can be stated, with the date and hour of the public opening designated. Award is made to the qualified respondent with the lowest price.
- Request for proposals (RFP) – A sealed competitive solicitation used when it is not practicable to sufficiently define the nature of the commodities or services required, with the date and hour of the public opening designated. Respondents submit sealed proposals, which are ranked through an evaluation process that uses predetermined criteria and price considerations. A contract is awarded upon successful negotiation with the top-ranked firm.
- Invitation to negotiate (ITN) – This is a sealed solicitation used when it is not practicable to sufficiently define the nature of the commodities or services required, with the date and hour of the public opening designated, and the District wishes to competitively negotiate with one or more respondents to further refine the nature of the commodities or services required to receive the best value under terms most advantageous to the District.
- Advertised solicitations for letters of interest for professional services exceeding $35,000 pursuant to the Consultants Competitive Negotiation Act (CCNA), chapter 287.055, Florida Statutes.
- Request for qualifications (RFQ) – A sealed solicitation for letters of interest and information as to the qualifications of a business as defined under CCNA. An RFQ is used when the District determines that professional qualifications are the paramount consideration in retaining professional services. Respondents submit letters of interest, which are ranked through an evaluation process that uses predetermined criteria. Once the top-ranked firm is selected, price or rates may be negotiated. A contract is awarded upon successful negotiation with the top-ranked firm.
Informal procurement procedures are used when total expenditure of the commodities or services being procured is estimated to be $100,000 or less per fiscal year.
Unless a procurement is exempt under the District’s Policy 88-05, Procurement, such as purchases made utilizing a state of Florida contract, or other public entities or public purchasing cooperative contracts, the following thresholds apply. For sole source procurements that exceed $35,000, a Notice of Intent to Sole Source must be posted on the District’s solicitation portal for a minimum of seven days.
$10,000 or less
At least one quote
Use good purchasing practices.
Greater than $10,000 up to $100,000
At least three quotes
Greater than $10,000 up to $35,000
Greater than $35,000 up to $100,000
Greater than $100,000
Examples: Invitation for Bids, Request for Proposals, Request for Qualifications, Invitation to Negotiate
What we procure
- Wendy Cox — (386) 329-4118
- Carol Miller — (386) 329-4170
- Pam Paulk — (386) 329-4469
- Godfery Smith — (386) 329-4121
- Printing services
- Project management services
- Public research surveys
- Recycling services
- Safety supplies
- Salary surveys
- Scientific peer review
- Solid waste demolition and disposal
- Surveying and mapping services
- Temporary labor services
- Timber marking
- Tree planting
- Water compliance
- Water conservation material
- Water pumps
- Well drilling/builder supplies
- Well plugging/drilling
- Wireless and telemetry services
- Game check operators
- General contracting
- GIS and geographical services
- Hardware/building supplies
- Health and safety supplies
- Heavy equipment rental
- HVAC repairs
- Hydrologic data services
- Information technology services
- Insurance (property, casualty, health, life and disability)
- Janitorial services
- Janitorial supplies
- Laboratory chemicals
- Laboratory services
- Laboratory supplies
- Land clearing
- Land purchases
- Landscape maintenance
- Legal services
- Mailing services
- Media campaign services
- Metal fabrication
- Mowing/land clearing
- Office furniture and supplies
- Plumbing supplies
- Aquatic weed control
- Architectural services
- Auctioning of surplus items
- Auditing services
- Automotive parts and repairs
- Banking services
- Building construction
- Business continuity services
- Community outreach program services
- Computer hardware
- Computer software
- Concrete work
- Control burns
- Court reporters
- Electrical supplies
- Employee benefits
- Engineering services
- Environmental assessments
- Environmental studies
- Equipment rental
- Drug screening
- Facility maintenance
- Finance and accounting services
- Fixed assets
- Fleet purchases and maintenance
How to participate
For information on informal procurements, or to be added to a list of vendors from whom informal procurements can be solicited, call one of the District’s procurement managers listed above.
For formal procurements, the District contracted with DemandStar.com in April 2001 to maintain an automated registered suppliers’ list by specific category. To view current formal competitive solicitations by the District, please click on the “List of Formal Procurements” button.
Once connected to the DemandStar website, use the drop–down menu to view current solicitations (i.e., active, awarded, cancelled, recommendation of award, under evaluation, etc.) that have been posted.
For a small annual fee, vendors may register with DemandStar to automatically receive District and other Putnam County agency formal solicitation announcements (regardless of the service/commodity) by choosing Putnam County listings via fax or email. Although the District provides services for 18 Florida counties, all District solicitations are broadcast from Putnam County. Suppliers may also choose subscription options with DemandStar to automatically receive District procurement announcements free, or for a nominal fee receive procurement announcements from other governmental agencies by county, state or nation. Suppliers may complete an online DemandStar application by clicking on the “Register with DemandStar” button or by contacting DemandStar at (800) 711−1712.